Jurisdiction maintenance - Authorisation

 

Overview

This is a rule that can be set by you, the service administrator, as a default for the authorised user based on the transaction amount required for authorising and releasing a transaction file. Each authorised user is granted roles and depending on the authorisation amount set-up for these roles, they are granted a maximum transaction amount that can be released and thus successfully submitted to Lloyds Bank.

Jurisdiction defines the maximum amount of money that your users are authorised to submit a transaction for. You can assign combination of roles and permissions to your users, which allows them to perform transactions on permitted products and for a set amount. If a user does not have sufficient privileges for submitting a transaction, another user with the necessary privileges can submit the transaction.

When you select the Authorisation option, a list of all the existing authorisation set-ups recorded in the system is returned.
This list can be searched or sorted as appropriate.

Adding a new authorisation line

Click on the button Add a new Authorisation.

The form is as follows:

The options available depend on the products you use. Below is an explanation of all the possible Fields you will see:

Field Description
Entity Entity that this authorisation is to apply to. Click the magnifying glass icon to select.
Wildcard if it applies to all types.
Type Transaction type that this authorisation is to apply to. Select from the dropdown list: New, Amend, or Message. Wildcard if it applies to all types.
Product Product that this authorisation is to apply to. Select from the dropdown list. Wildcard if
it applies to all types.
Sub Product Type
The sub product type for the selected product, if applicable. The Sub product type is available only for Banker's Guarantee.
Product Type
The product type for the selected product, if applicable.
Tenor The period the Banker's Guarantee is defined for. It is valid from the date of application to the expiry date.
Selecting any of the options starts the period of the application from 0 days. For
example, selecting 'From 1 Year to 3 Year' means from 0 days to 3 years. Similarly,
selecting 'From 3 Year to 5 Year' means from 0 days to 5 years.
This field is displayed only for product Banker's Guarantee.
Sub Type
The sub type code for amending a BG. Valid values are: Release and *.
This field is available when you select Amend from Type for Banker's Guarantee.
Limit Amount
The Currency code and maximum amount authorised for the specified combination of
type, product. Click the magnifying glass icon to display and select from a list of valid
currency codes.
Verify Click this box if a user with the 'Verifier' permission must verify (submit) the transaction.
If the box is ticked, the first user acting on the transaction needs to have the ‘Verifier’ role, apart from all the other conditions of the authorisation matrix being met.
Send Send indicates only a user with the 'Sender' permission can release the transaction to the bank.
If the box is ticked, the last user acting on the transaction needs to have the ‘Sender’ role, apart from all the other conditions of the authorisation matrix being met.
Sequential If 'Sequential' is selected, when multiple authorisation levels are required for a
transaction, they must be performed in the sequence defined under authorisation levels below. Otherwise, all levels must still authorise the transaction but they can be in any order.

After filling in this form, click on the button Add Authorisation Level to define the corresponding authorisation levels.

Select the authorisation level that must be applied to the transaction before it can be sent and click Save.

When multiple levels are selected, a user defined with each level is required to authorise the transaction before it can be submitted. When multiple authorisation levels are selected, and the Sequential check box is ticked, users with each level of authority must authorise the transaction, in the order shown. (A user can have only one authorisation level. See User Maintenance> Profiles)

Example 1

You want to have an authorisation line set up that enables the users with this level of authority to:

  • Issue any New transactions
  • For the entity - ‘ABC Ltd’
  • And for a limit of up to £10,000
  • Two users need to authorise the transaction in a given sequence

You would have to follow the below steps:

Step Action
1 Click on the icon Add a new Authorisation
2 Click the magnifying glass next to the Entity field and select ‘ABCLtd’ to define the entity this authorisation matrix applies to.
3 Select ‘New’ for the Type drop down list to define the transaction type this authorisation matrix applies to.
4 Select ‘*’ for the Product drop down list to define the products this authorisation matrix applies to.
5 Select ‘*’ for the Sub Product Type drop down list.
6 Select ‘*’ for the Product Type drop down list.
7 Select ‘*’ for the Tenor drop down list.
8 In the next field you are then able to specify the limit amount of your transactions, so in this example it will be GBP 10,000.
9 You can then add two authorisation levels for this matrix, first an A level and then a B level. Click Save after adding each of them.
10 For the matrix to impose a direction between the A and B levels (A=>B), tick the ‘Sequential’ tick box.
11 Once this has been done click Submit

Example of the Add User Authorisation interface

As part of the transaction processing cycle for this authorisation matrix, the first user that authorises and submits a new transaction needs to have an A authorisation level and the second user that authorises the transaction and releases it to Lloyds Bank needs to have a B authorisation level.

For more information on User Profiles click here.

Example 2

You want to have an authorisation line set up that enables the users with this level of authority to:

  • Issue Import Letters of Credit for all transactions types (new, amend, message)
  • For any entity
  • For a limit of up to £150,000
  • Three users need to authorise the transaction in a given sequence. Also, the first user needs to verify the transaction and the last user needs to send the transaction to the bank.


You would have to follow the below steps:

Step Action
1 Click on the icon Add a new Authorisation
2 Click the magnifying glass next to the Entity field and select ‘*’ to define the entity this authorisation matrix applies to.
3 Select ‘*’ for the Type drop down list to define the transaction type this authorisation matrix applies to.
4 Select ‘Import Letter of Credit’ for the Product drop down list to define the product this authorisation matrix applies to.
5 Select ‘*’ for the Sub Product Type drop down list.
6 Select ‘*’ for the Tenor drop down list.
7 In the next field you are then able to specify the limit amount of your transactions, so in this example it will be GBP 150,000.
8 You can then add three authorisation levels for this matrix, an A level, a B level and a C level. Click Save after adding each of them.
9 Tick the ‘Verify’ tick box in order for the authorisation matrix to check that the first user acting on the transaction has the Verifier permission.
10 Tick the ‘Send’ tick box in order for the authorisation matrix to check that the first user acting on the transaction has the Sender permission.
11 For the matrix to impose a direction between the A, B and C levels (A=>B=>), tick the ‘Sequential’ tick box.
12 Once this has been done click Submit.
Second Example of the Add User Authorisation interface

As part of the transaction processing cycle for this authorisation matrix:

  • the first user that submits a new Import Letter of Credit needs to have an A authorisation level and the Trade – Import Letter of Credit Verifier user role
  • the second user that submits the same Import Letter of Credit needs to have an B authorisation level
  • the third user that submits the same Import Letter of Credit and releases it to the bank needs to have a C authorisation level and the Trade – Import Letter of Credit Sender user role


For more information on User Profiles click here.