ePay

Control, data capture and reconciliation of your business expenses, for online and card-not-present procurement.

Powered by Visa® and based on unique and dynamically generated Virtual Card Numbers (VCNs), ePay offers you security, control and efficient reconciliation for your business-to-business purchases and travel expenses.

What is ePay?

ePay generates a unique 16-digit VCN, with associated CVV and validity date, for card‑not-present transactions.

It issues the VCN only when needed for payment, and when the purchase has been approved, capturing data linked to the purchase to improve your ability to reconcile payments more efficiently.

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How does ePay work?

  1. Purchaser obtains a VCN through User Interface, Batch File or API which is generated based on pre-defined authorisation controls.
  2. Supplier accepts VCN as a regular transaction and processes as normal
  3. Acquirer submits the virtual card transaction as a regular transaction to the card authorisation and clearing network
  4. ePay intercepts the transaction and validates it against pre-defined authorisation controls. If checks are successful, the virtual transaction is translated to the Real Card Number (funding card)
  5. ePay submits the translated transaction to the card authorisation and clearing network
  6. Lloyds Bank processes the transaction and provides detailed reporting.

The benefits of ePay

Greater control over spending – Customisable authorisation per purchase allows you to create pre-defined rules and approval processes, in line with your compliance, risk and governance policies. 

Enhanced security – VCNs help minimise fraud associated with traditional business payments, as the Real Card Number is never revealed to the supplier. Transactional level controls provide additional security. 

Efficient reconciliation – Each VCN relates to a specific transaction, so you can allocate payments quickly and easily to the right cost centre, project or GL code. With ePay, 100% reconciliation of payments is a reality. 

Improved data and spend visibility – Add data elements for each transaction to help you reduce paper and manual administration processes. 

Upload images to transactions – Store an electronic image with a transaction, like a proof of purchase (receipt) that may fulfil your audit requirements. 

Integration – We can integrate ePay with your e-procurement or travel booking tools and link it fully with your ERP systems, to enable efficient information flow. 

Support – We provide you with full ongoing support to give you the best possible service. 

Ease of use – There are three ways we can implement ePay for you depending on the size of your business, payment requirements and level of automation:

  • User Interface – a web portal for requesting and approving VCNs 
  • Batch Upload – a flexible batch file upload system
  • API – Fully automated and integrated systems, via RESTful APIs provide optimum flexibility.

Working capital

Commercial Cards can help you optimise working capital while improving payment processes.

  • Longer payment cycles created by consolidating card purchases into a single monthly account.
  • Reduced cost of capital with up to 59 days to pay interest free on Sterling purchases.*
  • Take advantage of early payment discounts, with suppliers typically receiving payment within 4 business days while you pay later.
  • Eliminate cash advances for Travel & Entertainment purposes, with an easy to control payment method.
  • All solutions are available in Sterling, Euro or US Dollar denominations (except Purchasing Card) to minimise foreign exchange fees/charges.  Also ensures transactions undertaken in those currencies are not subject to currency fluctuations. A Lloyds Bank Business Current Account is required in the relevant currency.

*or Euro or US Dollar purchases depending upon currency of account.