Privacy notice

Where we collect personal information from

This section lists all the places where we get data that counts as part of your personal information.

We may collect personal information about you or the business from other Lloyds Banking Group companies and any of these sources:

Data you give to us

This covers data given by you as well as data provided by people linked with you or the business’s product or service, or people working on behalf of you or the business.  This could mean a joint account holder, trustee, or fellow company director.

• When the business applies for our products and services
• When you talk to us on the phone or in meetings, including recorded calls and notes we make
• When you use our websites, mobile device apps, web chat or SignVideo services
• In emails and letters
• In insurance claims or other documents
• In financial reviews and interviews
• In customer surveys
• If you take part in our competitions or promotions

Data we collect when our services are used

This covers two things: details about how and where you access our services, and account activity that is shown on statements.

• Payment and transaction data
  This includes the amount, frequency, type, location, origin and recipients. If the business borrows money, it also includes details of repayments and whether they are made on time and in full.
• Profile and usage data
  This includes the security details you create and use to connect to our services. It also includes your settings and marketing choices. We also gather data from the devices you use (such as computers and mobile phones) to connect to our internet, mobile and telephone banking services.
  We may also use cookies and similar tracking technologies to collect data while you are using our website or mobile apps and when you receive, open or respond to emails we send you. You can find out more about this in our Cookie Policy.

Data from outside organisations

• Companies that introduce the business to us (such as a broker, or a store or car dealership offering finance deals through us)
• Financial advisers
• Credit card providers like Visa and Mastercard
• Credit reference agencies such as TransUnion, Equifax and Experian
• Insurers
• Retailers
• Comparison websites
• Social networks and other technology providers (for instance, when you click on one of our ads)
• Fraud prevention agencies
• Other financial services companies (to fulfil a payment or other service as part of a contract with you or the business, or to help prevent, detect and prosecute unlawful acts and fraudulent behaviour)
• Employers (for instance, to confirm your identity if we ask for a mortgage reference)
• Payroll service providers
• Land agents (such as firms who do property valuations for mortgages)
• Public information sources such as the Electoral Register or Companies House
• Products which have a loyalty scheme
• Agents, suppliers, sub-contractors and advisers
  These can be types of firm we use to help us run accounts and services. They can also be specialist companies who advise us on ways to develop and improve our business.
• Market researchers 
  These firms may get in touch with you on our behalf to ask you for your opinions and feedback.  Sometimes these firms will combine what you tell them with data from other sources to study it. They will use this to produce reports and advice that help us understand our customers’ point of view, so that we can improve the way we work as a business. 
• Firms providing data services (we receive reports that we use to better understand our customers and look for general patterns and trends).

• Medical professionals* (for some insurance products, we may ask your GP or other medical practitioner to send us a report. We will only do this if we get your consent first)
• Government and law enforcement agencies

How long we keep your personal information

This section explains how long we may keep your personal information for and why

We will keep your personal information for as long as the business is a customer of Lloyds Banking Group.

We may keep your data for up to 10 years after the business stops being a customer. The reasons we may do this are:

• To respond to a question or complaint, or to show whether we gave you fair treatment
• To study customer data as part of our own internal research
• To obey rules that apply to us about keeping records. For example the Money Laundering Regulations require us to retain certain data for a minimum of 5 and a maximum of 10 years.

We may also keep your data for longer than 10 years if we cannot delete it for legal, regulatory or technical reasons. As an example, we have to hold pension transfer information indefinitely; and in cases of subsidence* we will keep insurance claims data for up to 15 years after you stop being a customer.

We will only use your personal information for those purposes and will make sure that your privacy is protected.

* Subsidence is when a building becomes unsafe or damaged by ground sinking around it.

If you choose not to give personal information

You can choose not to give us personal information. In this section we explain the effects this may have.

We may need to collect personal information by law, or to enter into or fulfil a contract we have with the business.

If you choose not to give us this personal information, it may delay or prevent us from fulfilling our contract with the business, or doing what we must do by law. It may also mean that we cannot run the business’s accounts or policies. It could mean that we cancel a product or service the business has with us.

We sometimes ask for information that is useful, but not required by law or a contract. We will make this clear when we ask for it. You do not have to give us these extra details and it won't affect the products or services the business has with us.

Cookies and similar tracking technologies

This section explains how we use data on our websites, apps and emails.

We may use cookies and similar tracking technologies on our websites and apps, and in emails we send you.

Cookies

Cookies are small computer files that get sent down to your computer, tablet or mobile device by websites when you visit them. They stay on your device and get sent back to the website they came from, when you go there again. Cookies store information about your visits to that website, such as your choices and other details. Some of this data does not contain personal details about you or the business, but it is still protected by this Privacy Notice.

Email tracking

We may track emails to help us improve the communications we send.  We may use small images called pixels within our emails to tell us things like whether you opened the email, how many times and the device you used.  We may also set a cookie to find out if you clicked on any links in the email.

To find out more about how we use cookies and email tracking, please see our Cookies Policy.

The control you have

How to complain

This section gives details of how to contact us to make a complaint about data privacy. It also shows you where to get in touch with the government regulator.

Please let us know if you are unhappy with how we have used your personal information. You can contact us using the details set out at the top of this notice.

You also have the right to complain to the regulator about the use of your personal information, and to lodge an appeal if you are not happy with the outcome of a complaint.

In the UK this is the Information Commissioner’s Office. Find out on their website how to report a concern.

In Jersey, please contact the Office of the Information Commissioner

In Guernsey, please contact the Office of the Data Protection Authority

In Isle of Man, please contact the Information Commissioner

How to withdraw your consent

This section explains what to do if you change your mind about a consent you have given.

You can withdraw your consent at any time. Please contact us using the details set out at the top of this notice if you want to do so.

This will only affect the way we use information when our reason for doing so is that we have your consent. See the section ‘Your Rights’ about more generally restricting use of your information.

If you withdraw your consent, we may not be able to provide certain products or services to you or the business.  If this is so, we will tell you.

Letting us know if your personal information is incorrect

Here you can find out how to contact us if you think the information we hold for you is wrong, incomplete or out of date.

You have the right to question any information we have about you that you think is incorrect. We’ll take reasonable steps to check this for you and correct it.

If you want to do this, please contact us using the details set out at the top of this notice.

How to get a copy of your personal information

This section tells you where to write to us to get a copy of your personal information, and how to ask for a digital file you can use yourself or share easily with others. 

You can get a copy of all the personal information we hold about you by filling in this form or writing to us at this address:

Commercial Banking DSAR Team
Lloyds Banking Group
Phase 3, Level 1 North
Cawley House
Chester Business Park
Chester
CH4 9FB

When you want to share your data with outside companies

You also have the right to get certain personal information from us as a digital file, so you can keep and use it yourself, and give it to other organisations if you choose to. If you wish, we will provide it to you in an electronic format that can be easily re-used, or you can ask us to pass it on to other organisations for you.

If you want to do this, please contact us using the details set out at the top of this notice.

Your rights

What if you want us to stop using your personal information? This section explains about your right to object and other data privacy rights you have - as well as how to contact us about them.

You can object to us keeping or using your personal information. This is known as the ‘right to object’.

You can also ask us to delete, remove, or stop using your personal information if there is no need for us to keep it. This is known as the ‘right to erasure’ or the ‘right to be forgotten’.

There may be legal or other official reasons why we need to keep or use your data. But please tell us if you think that we should not be using it.

We may sometimes be able to restrict the use of your data. This means that it can only be used for certain things, such as legal claims or to exercise legal rights.

You can ask us to restrict the use of your personal information if:

• It is not accurate
• It has been used unlawfully but you don’t want us to delete it
• It is not relevant any more, but you want us to keep it for use in legal claims
• You have already asked us to stop using your data but you are waiting for us to tell you if we are allowed to keep on using it.

If we do restrict your information in this way, we will not use or share it in other ways while it is restricted.

If you want to object to how we use your data, or ask us to delete it or restrict how we use it, please contact us using the details set out at the top of this notice.

How personal information is used

Who we share your personal information with

We may share your personal information with outside organisations such as credit card providers, insurers or tax authorities. This is so that we can provide products and services, run our business, and obey rules that apply to us. Here we list all the types of organisation that we may share your personal information with.

Lloyds Banking Group
We may share personal and business information with other companies in Lloyds Banking Group for any of the purposes outlined within this Privacy Notice.  In particular, personal information may be shared within the Group where it helps us to confirm your identity, to contact you, to assess risks, to prevent and detect fraud or financial crime, and to provide our products and services efficiently.

If you are a Cardnet customer, information will be shared with Cardnet Merchant Services Limited which is the joint venture company operated by Lloyds Bank plc and FDR Limited, LLC in the provision of acquiring payments. 

Authorities
This means official bodies that include:

• Central and local government
• HM Revenue & Customs, regulators and other tax authorities
• UK Financial Services Compensation Scheme and other deposit guarantee schemes
• Law enforcement and fraud prevention agencies

Banking and financial services
Outside companies we work with to provide services to the business and to run our business.

• Agents, suppliers, sub-contractors and advisers
  These are types of firm that we use to help us run accounts, policies and services

• Agents who help us to collect what is owed to us
• Credit reference agencies (such as TransUnion, Equifax and Experian)
• Someone linked with the business’s product or service
  This could mean a joint account holder, trustee, or fellow company director

• Other financial services companies (to fulfil a payment or other service as part of a contract with you; or to help prevent, detect and prosecute unlawful acts and fraudulent behaviour)
• Independent Financial Advisors, accountants and auditors (if you have one)
  This could be someone who you, the business, or product owner have selected to advise on things like pensions or life assurance. 

• Price comparison websites and similar companies
  We only do so if you buy something from us through such a company.  We only share details needed to confirm what you have bought, to fulfil our own contract with the company.
• Employers (for instance, to confirm your identity if we ask for a mortgage reference)
• Companies you ask us to share your data with
  This is to do with something called Open Banking, which gives you more freedom and control to use your own banking data. It can make it easier for you or the business to shop around for products like credit cards, savings and current accounts.

Insurers
We share information with insurance industry companies to process claims and help reduce fraud. We do that in these ways:

• If the business applies for insurance through us, we may pass your personal or business details to the insurer
• If the business applies for insurance with us as the insurer, we may share your personal or business details with reinsurers
• If the business makes an insurance claim, information you give to us or the insurer may be put on a register of claims. This will be shared with other insurers, our agents, suppliers and sub-contractors. In some cases we may also share it with our business partners, if you also have a relationship with them

Other services and schemes
These are organisations that we may need to share your personal information with, because of what you can do with the product or service you have with us.

• If you have a business debit, credit or charge card with us, we will share transaction details with companies which help us to provide this service (such as Visa and Mastercard).
  This is needed to keep account balances and statements up to date, for example.

• If the business uses direct debits, we will share data with the Direct Debit scheme.
• If the business has a product which has a loyalty scheme, we will share your data  with that scheme.
• If the business has a product with benefits such as travel insurance or discount offers, we will share your data with the benefit providers. We may also share it with other companies involved in how the service is used (such as a private car park operator).
• If you or the business has a secured loan or mortgage with us, we may share information with other lenders who also hold a charge on the property, such as the other party in a shared ownership scheme.
• If you or your employer have a product with us that includes extra services or features, such as daily rental vehicles, we will share your data with the providers of those services or features.
• If we are contacted by a third party about fines, penalties or charges imposed on you, we may share this with your employer, or share your details with these third parties.
• If we carry out driving license, vehicle or any other checks as part of our products, services, or features we may share information with suppliers and other third parties needed for us to provide those to you, or your employer.

General business
Outside companies we use to help grow and improve our business.

• Companies we co-operate with based on a contractual arrangement, joint venture or agreement between us.
  For instance, this could be a store, a manufacturer, or a broker offering finance deals or other products, services or features through us.
• Organisations that introduce you or the business to us.
  This might be a store or car dealership that offers finance deals through us, or a price comparison website.

• Market researchers.
  These firms may get in touch with you on our behalf to ask you for your opinions and feedback.  Sometimes these firms will combine what you tell them with data from other sources to study it. They will use this to produce reports and advice that help us understand our customers’ point of view, so that we can improve the way we work as a business.

• Advisers who help us to come up with new ways of doing business.
  This might be a legal firm, IT supplier or consultancy.
• Advertisers and technology providers that you use (such as websites you visit, social networks, and providers of apps and smart devices)

This is so that:

• You are only shown marketing we think you might be interested in.
• You are not shown marketing we think you won’t be interested in.
• We can try to find new customers who are like you, or have similar interests to yours.

Learn more about How we use your information to make automated decisions.

Outside companies you may use.

This could include:

• Price comparison websites and similar companies.
  We only do so if you buy something from us through such a company.
  We only share details needed to confirm what you have bought, to fulfil our own contract with the company.
• Third party payment providers, for example if you use an App on your phone to pay for something, then we may share payment and transaction data with them
  This includes the amount, type, location, origin and recipients

Company mergers, takeovers, and transfers of products or services

We may also share personal information if the ownership of products or services or the make-up of Lloyds Banking Group changes in the future:

• We may choose to sell, transfer, or merge parts of our business, or our assets, including products or services. Or we may try to bring other businesses into Lloyds Banking Group.
  This is sometimes called Mergers & Acquisitions or ‘company takeovers’.

• During any such process, we may share data with other parties involved. We’ll only do this if they agree to keep it safe and private.
• If the change to our Group happens, then other parties may use this data in the same way as set out in this notice.

Sharing data that does not say who you are

We may share or sell some data to other companies outside Lloyds Banking Group, but only when it is grouped so that no-one’s identity can be known or found out.

We combine data in this way so we can look for general patterns and trends. For instance, we might look at customers in one age group shopping for clothes. We could look at one area of the UK, or the average amount spent in one month. But we would not include any data about who these customers are.  When we combine data this way, we use all of the information – including historical data – that we hold about you, the business, and our other customers.

We do this to learn about the types of customers we have, how they use our products, and how our products perform for them. The law says this is not considered to be personal information after it has been grouped in this way.

How we work out what marketing you receive

We use marketing to let you and the business know about products, services and offers that may be of interest. This section describes how we decide what marketing to show or send. It also explains how we work out what may be interesting to you or the business.

We may use your personal information to make decisions about what products, services and offers we think you or the business may be interested in. This is what we mean when we talk about ‘marketing’.

We can only use your personal information to send marketing messages if we have either consent or a ‘legitimate interest’. That is when we have a business or commercial reason to use your information, and it must not conflict unfairly with your interests.

The personal information we have is made up of what you tell us, and data we collect when you or the business use our services, information we learn from the business, or from outside organisations we work with. We study this to form a view on what we think you or the business may want or need, or what may be of interest. This is how we decide which products, services and offers may be relevant.

This is called profiling for marketing purposes. You can contact us at any time and ask us to stop using your personal information this way.

If allowed, we may show or send marketing material online (on our own and other websites including social media), in our own and other apps, or by email, mobile phone, post or through smart devices and other digital channels.

What you get will depend on marketing choices that we hold. You can change these at any time and tell us to stop sending you marketing.

You can also tell us not to collect data while you are using our websites or mobile apps. If this is done, marketing will be seen but it will not be tailored. See our Cookies Policy for details about how we use this data to improve our websites and mobile apps.

With any option, we will still send statements and other important information such as changes to any existing products and services.

We do not sell the personal information we have about you to outside organisations.

We may ask you or the business to confirm or update these choices, if the business takes out any new products or services with us in future. We will also ask for marketing choices to be confirmed or updated if there are changes in the law, regulation, or the structure of our business.

If you change your mind you can contact us to update your choices at any time.

How we use your information to make automated decisions

Here we tell you how we use automated systems to make decisions about you and the business. We also explain the rights you have to challenge decisions using personal information made this way.

We sometimes use systems to make automated decisions about you or the business. This helps us to make sure our decisions are quick, fair, efficient and correct, based on what we know. Automated decisions can affect the products, services or features we may offer the business now or in the future, or the price that we charge for them. They are based on personal information that we have or that we are allowed to collect from others.

Here are the types of automated decision we make:

Pricing
We may decide what to charge for some products and services based on what we know. If the business applies for insurance, we will compare what you tell us with other records to work out how likely the business is to make a claim. This will help us decide whether to offer the product and what price to charge.

Tailoring products, services, offers and marketing
We may place the business in groups with similar customers. These are called customer segments. We use these to study and learn about our customers’ needs, and to make decisions based on what we learn. This helps us to design products, services and offers for different customer segments, and to manage our relationships with them.

We also use customer segments from outside companies we work with - such as social networks - by asking them for groups of people who are similar to you, or have interests that are like yours in some ways. These companies help us look for new customers who may be interested in products, services or offers that our existing customers are interested in.

This helps us tailor the marketing that individuals receive or are shown on our own and other websites and mobile apps, including social media. It also helps us to design products, services and offers for different customer segments, and to manage our relationships with them.

Detecting fraud and financial crime
We use your or the business’s information to help decide if the business’s accounts may be being used for fraud, financial crime or money laundering. We may detect that an account is being used in ways that fraudsters work. Or we may notice that an account is being used in a way that is unusual for you or the business. If we think there is a risk of fraud or financial crime, we may stop activity on the accounts or refuse access to them.

Opening accounts
When accounts are opened with us, we check that the product or service is relevant for the business, based on what we know. We also check that you or the business meets the conditions needed to open the account. This may include checking age, residency, nationality, place of incorporation or financial position. It may mean we cannot offer the business the account it wants.

Approving credit
We use a system to decide whether to lend money to the business, when it applies for credit such as a loan or credit card. This is called credit scoring. It uses past data to assess how the business is likely to act while paying back any borrowing. This includes data about similar accounts you or the business may have had before.

Credit scoring uses data from three sources:

• The application form
• Credit reference agencies
• Data we may already hold

It gives an overall assessment based on this. Banks and other lenders use this to help us make responsible lending decisions that are fair and informed.

Credit scoring methods are tested regularly to make sure they are fair and unbiased.

This credit score can determine whether we will give credit, or allow another product or service to be taken.

Your rights

You can object to an automated decision we have made, and ask that a person reviews it.

If you want to know more about these rights, please contact us.

Credit Reference Agencies (CRAs)

This section explains how we work with outside companies to decide whether to lend money through products like credit cards or loans. It explains what we do and why we do it.

We carry out credit and/or identity checks when the business applies for a product or service. We may use Credit Reference Agencies to help us with this.

If the business uses our services, from time to time we may also search information that the CRAs have, to help us manage those accounts.

We will share your personal information with CRAs and they will give us information about you. The information we exchange can include:

• Name, address and date of birth
• Business name and address and (where applicable) date and place of incorporation.
• Credit application
• Details of any shared credit
• Financial situation and history
• Fraud prevention information
• Public information sources such as the Electoral Register, Companies House, published media and social networks.

We’ll use this data to:

• Assess whether you or the business is able to afford to make repayments
• Make sure what you’ve told us is true and correct
• Help detect and prevent financial crime
• Manage the business’s accounts with us
• Trace and recover debts
• Make sure any offers are relevant.

We will go on sharing your personal information with CRAs for as long as the business is a customer. This will also include details of funds going into the account, and the account balance. If the business borrows, it will also include details of repayments and whether these are made in full and on time. We will also tell the CRAs when accounts are settled with us. The CRAs may give this information to other organisations that want to check your or the business’s credit status.

When we ask CRAs about you or the business, they may note it on your credit file. This is called a credit search. Other lenders may see this and we may see credit searches from other lenders.

If you apply for a product with someone else, we will link your records with theirs. We will do the same if you tell us you have a spouse, partner or civil partner – or that you are in business with other partners or directors.

You should tell them about this before you apply for a product or service. It is important that they know your records will be linked together, and that credit searches may be made on them.

CRAs will also link your records together. These links will stay on your files unless one of you asks the CRAs to break the link. You will normally need to give proof that you no longer have a financial link with each other.

You can find out more about the CRAs on their websites, in the Credit Reference Agency Information Notice. This includes details about:

• Who they are
• Their role as fraud prevention agencies
• The data they hold and how they use it
• How they share personal information
• How long they can keep data
• Your data protection rights

Here are links to the information notice for each of the three main Credit Reference Agencies:

TransUnion

Equifax

Experian

Fraud prevention agencies

This section deals with information we share outside our Group to help fight financial crime. This includes crimes such as fraud, money laundering, sanctions screening, bribery, and terrorist financing.

We may need to confirm your identity before we provide products or services to you or the business. This may include carrying out fraud and financial crime checks at the point of sale.

Once the business has become a customer of ours, we will share your personal information as needed to help combat fraud and other financial crime. The organisations we share data with are:

• Registered Fraud Prevention Agencies (FPAs)
• Other agencies and bodies acting for the same purpose
• Industry databases used for this purpose
• Insurers

Throughout our relationship with the business, we and these organisations exchange data between us to help prevent, deter, detect and investigate fraud and financial crime.

None of us can use your personal information unless we have a proper reason to do so. It must be needed either for us to obey the law, or for a ‘legitimate interest’.

When we have a business or commercial reason of our own to use your information, this is called a ‘legitimate interest’. We will tell you what that is, if we are going to rely on it as the reason for using your personal information. Even then, it must not unfairly go against your interests.

We will use the information to:

• Confirm identities
• Help prevent fraud, financial crime, bribery and breaches of sanctions
• Fulfil any contracts you or the business has with us

We or an FPA may allow law enforcement agencies to access your personal information. This is to support their duty to prevent, detect, investigate and prosecute crime.

These other organisations can keep personal information for different lengths of time, up to six years.

The information we use
These are some of the kinds of personal information that we use:

• Name
• Date of birth
• Residential address
• History of where you have lived
• Contact details, such as email addresses and phone numbers
• Financial data
• Whether you have been a victim of fraud
• Data about insurance claims made
• Data relating to you or the business’s products or services
• Employment details
• Vehicle details
• Data that identifies computers or other devices you or the business use to connect to the internet. This includes your Internet Protocol (IP) address.

Automated decisions for fraud and financial crime prevention
The information we have for you or the business is made up of what you tell us, and data we collect when you use our services, or from third parties we work with.

We and other organisations acting to prevent fraud and financial crime may process your personal information in systems that look for fraud and financial crime by studying patterns in the data. We may find that an account or policy is being used in ways that criminals work. Or we may notice that an account is being used in a way that is unusual for you or the business. Either of these could indicate a risk that fraud or financial crime may be carried out against a customer, the bank or the insurer.

How this can affect you
If we or an FPA decide there is a risk of fraud or financial crime, we may stop activity on the accounts or block access to them. FPAs and cross-industry organisations may also keep a record of the risk that you or the business may pose.

This may result in other organisations refusing to provide you with products or services, or to employ you.

Data transfers out of the UK and EEA
FPAs and other organisations we share data with for these purposes may send personal information to countries outside the UK and European Economic Area (‘EEA’). When they do, there will be a contract in place to make sure the recipient protects the data to the same standard as the EEA. This may include following international frameworks for making data sharing secure.

Here is the web page for the information notice of the main Fraud Prevention Agency we use:

CIFAS – www.cifas.org.uk/fpn

Sending data outside the UK and EEA

This section tells you about the safeguards that keep your personal information safe and private, if it is sent outside the UK and EEA.

We will only send your data outside of the UK and European Economic Area (‘EEA’) to:

• Follow you or the business’s instructions
  For example, if you book a hotel in Australia with your Lloyds Banking Group card we will send your details necessary to fulfil that payment to the hotel’s bank.
• Comply with a legal duty
  For example, we share information about US citizens with the US tax authority.
• Work with our suppliers who help us to run your accounts and services.

If we do transfer your personal information outside the UK and EEA to our suppliers, we will make sure that it is protected to the same extent as in the UK and EEA. We’ll use one of these safeguards:

• Transfer it to a non-EEA country with privacy laws that give the same protection as the UK and EEA. Learn more on the European Commission Justice website.
• Put in place a contract with the recipient that means they must protect it to the same standards as the UK and EEA. Read more about this here on the European Commission Justice website.